San Diego, CA, May 6-9, 2009

Corporate Satellite Symposia

 

Call for Corporate Satellite Symposia

Timeline | Proposal Submission/Selection | Scientific Program Committee
Program Content and Speakers | Promotion | Registration | Event Logistics
Compliance | Educational Grants

The American Pain Society’s 28th Annual Scientific Meeting
May 7-9, 2009 • San Diego Convention Center, San Diego, CA


The following information will remain on the APS Web site through the conclusion of the 2009 annual meeting. These guidelines and instructions have been developed as a resource for you in the planning and implementation of a satellite symposium program. Please refer to these guidelines frequently.

Please read the following information and proceed to the link below to begin your proposal for a Corporate Satellite Symposium.

APS Mission Statement: The American Pain Society is a multidisciplinary community that brings together a diverse group of scientists, clinicians and other professionals to increase the knowledge of pain and transform public policy to reduce pain-related suffering.

The American Pain Society (APS) invites its medical education partners to submit proposals for the official Corporate Satellite Symposia, which will occur in conjunction with the APS Annual Scientific Meeting, May 7-9, 2009 in San Diego, CA. Proposals will be reviewed by the APS Scientific Program Committee, and will be evaluated based on the quality of the proposed programs and their relevance to a multidisciplinary pain community. The proposed programs must demonstrate scientific rigor and objectivity and be free of commercial bias for or against any product.

If a proposal is accepted by the Scientific Program Committee, the program will be scheduled as an official Corporate Satellite Symposium of the annual meeting in a breakfast, lunch, or dinner slot, and will be held concurrently with other Corporate Satellite Symposia. The APS Scientific Program Committee will determine program placement based on several factors. Once a time has been assigned, it cannot be changed. The symposia are considered as official satellite events held in conjunction with the 28th Annual Scientific Meeting. No other educational programs or social events supported or sponsored by any other organization and directed at the same audience may be offered over the official dates and times of the 28th Annual Scientific Meeting in the same city as the APS meeting.

The APS Scientific Program Committee will review all proposals. Criteria for acceptance of a proposal include the following:

The APS Scientific Program Committee will meet in September 2008 and will review all proposals. Proposals must be received by electronic submission by July 25, 2008. Late proposals, or those received by any means other than the electronic submission system, will not be reviewed by the APS Scientific Program Committee.

Timeline

The process for submission, selection, and conduct of the Corporate Satellite Symposia is described below.

Proposal Submission/Selection Process

Note: The selection of proposals is a competitive process. In 2009, the SPC will be looking for proposals that reflect content not previously presented and are complimentary to the 2009 program.

The following Corporate Satellite Symposia were held in 2008:

Evaluation data gleaned from a recent annual meeting indicated strong interest in the following topics, and we encourage proposals dealing with these topics. Note: innovation in topic selection and development is of high importance to the SPC:

New in 2009, as you enter the title of your program, you will see a list of titles already submitted for the 2009 meeting. This is being done to avoid redundancy in topics. We strongly suggest you modify your proposal if you see that your topic has already been submitted. Please be aware that the committee will select only one program on a particular topic.

The 2008-2009 APS President and Scientific Program Committee members are:

Charles Inturrisi, PhD, President
Knox Todd, MD MPH, Chair
Robert Jamison, PhD, Chair-elect
Benjamin Atwater, MD
David Clark, MD PhD
Nessa Coyle, PhD RN
Ricardo Cruciani, MD PhD
Patrick Dougherty, PhD
Robert W. Gereau, PhD

Renee Manworren, MS RN BC CNS
Tonya M Palermo, PhD
Linda L Porter, PhD
Christine N Sang, MD MPH
Laura Stone, PhD
Scott Strassels PhD PharmD BCPS
Raymond C Tait, PhD
Paula Tanabe, PhD RN

Program Content and Speakers

  • Corporate Satellite Symposia must comply with ACCME, ANCC, and ACPE Standards for Commercial Support.

  • Current APS President and Scientific Program Committee members may not be included as speakers or moderators in a Corporate Satellite Symposium (see above).

  • The format of the APS meeting allows for concurrent satellite symposia. When confirming your faculty, it is important that you determine that the potential faculty member is not participating in another program being held at the same time.

  • The program topic/content cannot be changed once it is selected and approved.

  • All correspondence with Corporate Satellite Symposium speakers, including honoraria and expense reimbursement, and disclosure information will be the responsibility of the organizer of the symposium.

Promotion

  • APS will list Corporate Satellite Symposia, including brief program synopses, in the APS Annual Scientific Meeting registration brochure, on-site program book and on the APS Web site and symposia registration Web site.

  • APS will provide supporters of Corporate Satellite Symposia with one set of mailing labels for all APS members 9 weeks prior to the annual meeting. In addition, 4 weeks prior to the conference APS will provide one set of mailing labels for the 2009 APS conference pre-registration list.

  • A blast e-mail will be sent 2-weeks out from the meeting to all registered attendees reminding them that 8 Corporate Satellite Symposia are being offered with a link to register.

  • Invitations for the Corporate Satellite Symposium must be submitted to APS for review and approval prior to publication.

  • Please allow at least five business days for APS to turn around approvals.

  • You may refer to your program as a "Corporate Satellite Symposium," or a "CE Satellite Luncheon/Dinner Symposium;" however, APS requires that the rest of the verbiage is stated in this manner: "Held in conjunction with the 28th Annual Meeting of the American Pain Society."

  • Requested copy for invitations: There is no registration fee for attending this symposium, however, seating is limited. To preregister for (Name of Symposia goes here), please register online at www.symposiareg.org/aps or contact Cathy Rickert at 847/375-4881. Preregistration does not guarantee seating. We do recommend arriving at the symposium location early.

  • Please note – any usage of the APS logo requires permission from APS.

Registration

  • APS will assign a vendor to handle all pre-registration for Corporate Satellite Symposia. Attendees will be referred to one web site, www.sympoisiareg.org/aps to register for all satellite events.

  • Registration reports will be sent on a scheduled basis identifying all pre-registrants with their demographic profile.

  • A Corporate Satellite Symposia Information desk will be set in the APS registration area to field questions and assist in onsite registration.

  • All 8 Corporate Satellite Symposia will be listed on signage located outside the session room and in the APS registration area.

  • Satellite symposia personnel must be available outside the session room an hour prior to the scheduled start time of the event to handle registration and answer questions.

  • 2 lead retrieval units will be provided one hour before the session, these units must be picked up at the Corporate Satellite Symposia Information desk located in the APS registration area

  • A registration table, easels and rope and stanchion will be provided outside the session room.

Event Logistics

  • One person must be designated as the sole contact for the Corporate Satellite Symposium. APS will deal directly with that one person.

  • APS will assign a meeting room, with your notification letter, for your event at the meeting facility.

  • APS to provide logistical information packet, including: AV equipment, floor diagram, and facility contact on the APS Web site January 21, 2009. www.ampainsoc.org

  • Meeting rooms designated for Corporate Satellite Symposia will be set with round tables, banquet style. No buffet set up will be allowed without prior permission from the APS contact.

  • A minimum of 350 should be budgeted for food & beverage. Guarantees should be based on your preregistration numbers and past attendance at similar events at APS. This number does vary (150-350) based on breakfast, lunch or dinner time slots.

  • APS may require you to change your menu based on other events within the meeting.

  • The symposium and all food & beverage must be kept contained within the assigned meeting room and the assigned time frame.

  • Corporate Satellite Symposium organizer is responsible for handling onsite management of the event.

  • A registration table, 2 lead retrieval units, easels, and rope and stanchion will be provided outside the session room. No other furniture, display units, banners or unapproved signage may be placed outside the room. No sales activities may take place and no promotional materials may be distributed in the meeting room or the registration area.

  • Space will also be allocated for a maximum of 4 signs (22" x 28") for the Corporate Satellite Symposium. Placement and availability of posting signs will be determined by APS. Organizers are responsible for removing signage and meeting handouts, etc., from their assigned rooms at the conclusion of the event.

  • APS requires that you use the designated audio/visual contractor for this meeting, MAC Productions. A detailed AV equipment list and diagram will be provided. You have approval to bring in your own Producer and to order additional equipment.

  • Audio/video taping will be the responsibility of symposium organizer and can be arranged through MAC Productions.

  • All expenses associated with room set-up and clean up, food and beverage, electrical, telephone, shipping, etc., are the sole responsibility of the Corporate Satellite Symposium organizer.

  • Evaluations and certificates for continuing education credits are the responsibility of the Corporate Satellite Symposium organizer. A summary of participant evaluations must be provided to APS no later than 8 weeks after the conference.

Compliance

Violation of these guidelines may result in the cancellation of the symposium and/or may jeopardize the opportunity to hold a satellite event at future annual meetings. One person must be designated as the primary contact/project manager for the satellite program throughout the application and planning process; APS will deal directly with that one person.

Educational Grants

  • The program fee for a Corporate Satellite Symposium is $55,000 in the form of an educational grant to the American Pain Society.

  • A letter of agreement between APS and the medical education company must be signed.

  • Corporate Members providing the grant to the medical education companies will be acknowledged as providing the grant with the listing of the session. They will not be acknowledged as supporters of the meeting through this grant.

  • Program fees and accompanying signed letters of agreements must be received by APS by November 14, 2008.

Click here to begin your corporate satellite symposium submission or to retrieve/edit an existing submission.

Please contact APS if you need assistance with your submission, 847/375-4715. Our staff is available to assist you from 8 am – 6 pm Central time.